It is essential to share your files in a secure manner when dealing with sensitive information. First, make sure that you only share information they need access to. This will lessen the risk that a substantial portion of your information falls into the incorrect hands in the event of a security breach. Use devices that prevent any unauthorised modifications to files. There are programs that can secure files when you are working with another person on an Excel spreadsheet. This protects the spreadsheet from malicious or accidental changes and ensures that the numbers are accurate.

Affixing a watermark on your files is beneficial. It adds a layer of security, and allows you to track who uses your files. You can include an expiration date to download links, and then remove access after a certain period. This will stop hackers, or employees without authorization from keeping personal information for longer enhancing system resilience with cloud redundancies than permitted by company guidelines. Create a manual to guide your staff in how to erase a file multiple times.

It doesn’t matter if it’s research data, student information, or your carefully-crafted spreadsheets and documents, the sensitive data stored on your devices can be extremely valuable. If you make a mistake, your confidential data can be exposed to the public, causing financial loss or tarnishing your image.